document controller duties and responsibilities resume

Roles and responsibilities . Documentation officer job responsibilities focus on developing and maintaining efficient record-keeping systems that enable fast and easy access to needed information. Reports to the Project QA/QC Manager; Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed. The records, policies and procedures that they develop must cover handling of data across its life span from data creation to storage to retrieval to destruction. Document Controller Duties/Functions/Responsibilities develop and implement processes related to document control and management. Roles and Responsibilities Various tasks performed by a document controller: The basic duty of a document controller is handling management and validation of documents and files. Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures. They need to coordinate their activity with other internal departments and implement document management and control procedures. Generates electronic/hardcopy reports as needed by the project managers or directors, Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements, Office administration duties, office furniture, office well being. Build (VMC) vendor mechanical catalogues and (MRB) manufactures record books. Find out what is the best resume for you in our Ultimate Resume Format Guide. Controller Job Responsibilities: Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems. Looking for cover letter ideas? The controller is in charge of workflow, including letting a person or group of people know that action needs to be performed on a file to complete a process. Experience must have been obtained within the past 5 years, Must be familiar with coordination of records with an Alternate Execution Unit office, Must be willing and able to travel to the jobsite location, Must be able to demonstrate a high degree of individual initiative, discretion and diplomacy, Must be able to demonstrate intermediate to advanced proficiency using Microsoft 2010 Access, Excel, Outlook, and Word. Resume of Mohammed Ilias E-mail: miliask2000@gmail.com; miliask2000@yahoo.com Mob: +966 055 185 0974 (K.S.A.) The job role of a document controller involves the following duties: Controlling company and project documentation Ability to keep clear and accurate records and reports. Document Control Administrator Resume Sample provides information on how to prepare Administration resume. Skills assessments may be administered to test proficiency level, Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive, Must be able to organize and prioritize administrative deliverables, Must be willing and able to work overtime with little or no notice, Managing all incoming and outgoing technical correspondences of the System Engineering team, Ensuring drawing coherence accordant to the CAD Management Plan, Managing the drawing and printing needs of the System Engineering team, Drafting outgoing technical letters for the System Engineering team, Tracking of all the technical incoming and outgoing correspondences of the System Engineering team, Support the Alstom Project Doc Control Manager, Production of manual; Publish and amend company manuals, Maintain Library Manuals; Responsible for master library copies. Establishing the company’s Documentation system and following the company’s numbering or documentation policy. Project Department. Maintain a computer database of all filed documentation. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. There are a number of reasons that I believe this Document Controller position is a mutually beneficial choice for your company and myself. TKPJ-01-A-00-KA-0009-001, Coordinate updating of technical documentation with CAD operator, reference doc no AP102, Keep the content of the electronic document handling system updated, General assistance to the organization in different regions as required, Assist Manager Document Management & Cad as required, At least 3 years related work experience in office work, documentation and control, Knowledge of Engineering disciplines like Civil, Mechanical, Electrical, etc, Good computer skills including competency in Microsoft Office and Adobe Acrobat, More than 3 years’ relevant experience in handling of documentation; E.g. This free document controller job description sample template can help you attract an innovative and experienced document controller to your company. Directly supported Contracts Manager with the RFP process and reviewing invoices. In this article, we will focus on the different roles in Document Control, and … 5,279 Document Controller jobs available on Indeed.com. The job description may be included if it is relevant to the job profile. This way, you can position yourself in the best way to get hired. Responsibilities. Explain how you … Utilize document management software: Fusion and Convero. Most Important Skills Required to Be aDocument Controller as Listed by Employers and Employees Assistant Document Controller Resume Examples & Samples. What does a Document Controller do? Provides input to ranking and salary planning, Compiles information, analyzes, and prepares reports and departmental metrics as required, Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security and other database tables as needed, Develops the project-specific automation plan for project administration, May conduct presentations on available services for Bechtel, clients, and potential clients; may conduct presentations on other topics, including project administration status and project administration work process requirements, Develops and implements records retention and project turnover plans. Responsibilities of Document Contro ller (QA/QC). The responsibilities and duties section is the most important part of the job description. Teaming up with other documentation groups. Imputing all documents on Microsoft Excel. Career … They ensure that the architecture of a company is set up so that everything will be documented correctly. Document Controllers ensure that the documents on an organization are stored properly and accessible to the staff. There are many different job titles in the Document Control discipline, and it sometimes gets really difficult to understand what they entail.. maintenance requests, and materials orders, etc, Ensure a cohesive team work with the secretary and projects administrators and managers. Created and implemented the RFI process within the project. DOCUMENT CONTROLLERJune 2008 - Present Responsible for establishing and maintaining a effective document control systems. Trained project personnel in automation tools and document control procedures. Document Controller responsibilities and duties. Administered … Document Control Specialist Duties and Responsibilities Set Up Guidelines. Coordinates all project close-out activities, Communicates with client/field/supplier contacts to resolve daily administrative problems on the project, May direct the publications activities of the project, including establishing formats and coordinating the development, publication, and distribution of project procedures, studies, and reports with non-project service organizations, Assure compliance with ISO 9001 management procedures and commitments, with a primary focus on control or documents and records management, as well as overseeing updates and communicating changes to the document change management processes, Collect, clean, transform data for management reporting, Support introduction of changes to work processes to maximise value and promote efficient working, Ability to use Excel as a tool, capability to prepare and maintain an excel spreadsheet as required to involve the use of formula for data checking / manipulation – Essential, Manage/expedite, in conjunction with engineering leads, the document review processes, Liaise as necessary with other document control groups within the project, Collate and organise document sets as required, Develop metrics to measure the efficiency and effectiveness of processes, Update procedures and work instructions for business processes where required, Develop ongoing improvement of processes, where this is shown to be necessary, using 6 Sigma methodologies, Ensure the security of Bechtel’s intellectual property, Degree in Information Management or a related subject - Essential, Demonstrable knowledge of industry and regulatory standards for information management, Minimum of 8 years’ experience in Civil/Infrastructure related information management operations, Proven Information Management systems knowledge and systems integration skills, Proven experience in systems/platforms such as Aconex - Essential, Proven work process mapping and development, Excellent oral and written communication skills in English, Proven knowledge of budgeting and cost monitoring, Proven knowledge of information lifecycle and data flow requirements on an engineering and construction project, Familiar with information security concepts, Develop proficiency in functional areas within Document Control including printing/plotting, scanning and processing documentation into given Document Management Systems, Process and distribute all documentation, both internally & externally, including Job-sites, Clients, Vendors or other parties, Generate and check the accuracy of transmittals as required, Access external sites to download/upload various types of documentation from Vendors, Suppliers, and Client, Respond to internal and external documentation requests, File electronic and hard copies of all documentation into appropriate locations, Register, control, distribute, transmit, file and archive project records, the Enterprise Content Management System (ECMS) to Plan scope of administrative work, develop and implement staffing plan, establish priorities, train personnel to perform their assigned duties in area of responsibility, conduct interviews, and recommend candidates, Maintain access to ECMS and perform other tasks associated with ECMS administration as necessary, Supervise administrative personnel assigned to the project in the functions of document management with regard to Bechtel design documents, supplier documents, communication and construction records, Develop and implement records retention and turnover plan, Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined, Support quality assurance audits, internal technical reviews, client reviews, and ISO 9000 audits, Process a high volume of construction, supplier, and/or documentation, Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities, Keep abreast of department technologies, techniques, and services that become available, Provide technical guidance to project team members in use of automated document management tools, Plan, organize, and implement systems for efficient document processing including design and supplier documents, construction, communication, and the organization of record-keeping, Develop and implement procedures and deliver to team members as appropriate, Support development of duties and standards, prepare performance reviews, and coach individuals in performance enhancement, Coordinate project space requirements, communications, equipment, project library, and handle general facilities needs, Perform / assist with other general administrative duties as assigned, Must have the right to work and remain in Australia without visa sponsorship, Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax, Must have a minimum of 5 or more years experience in records management or document control. A good knowledge of filing systems and the aim of distribution matrices, Capable of working on daily routine DCC duties with little or no supervision, Ability to complete tasks as directed by supervisor, meeting tight time-scales when required, Ability to develop skills as required and a willingness to learn, Co-ordination of Requests for Information and Technical queries, Work with Training Coordinator to assist with training on Document Management Systems / 4Projects, Maintain / Update the MGJV Business Management System (BMS) folder in 4 Projects, Assist with Archiving of project documentation to required timescales, Understand and implement the Health Safety and Environmental Policies and Targets, Support project delivery teams with high standards of document control and distribution, Understand and implement the Quality Policies and Targets, Comply, as appropriate, with the processes contained within the MGJV BMS and suggest improvements when they become apparent, Support the implementation of a positive quality culture, Support the Quality Manager in maintenance of the documents and templates forming the MGJV BMS, Develop and maintain good relationships with Southern Water and ensure that MGJV deliver customer satisfaction, Be aware of the need to satisfy customer requirements with the aim of enhancing the customers’ perception and satisfaction, Knowledge and understanding of the Document Control process at operational level is vital, Knowledge and experience of using Viewpoint and CEMAR at operational level is essential, Ideally you will have previous experience within the Water industry, You must be IT literate – Office 365 preferable, Ensure that all activities, for which he/she is responsible, are carried out in conformance with laws and regulations, contractual requirements and the Teekay Petrojarl Management System Manual, 8713-G-DP-005. Maintain excellent serviceability to the entire Environmental department team, Receive, check, accurately record and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures, Ensure that hard copy and electronic record files as required are maintained in good order to comply with project requirements, Will be assigned to Jiading, Shanghai for project for 2 years work, Location in Jia Ding or Shanghai is prior, Owner of the office document numbering system (ensuring it aligns with corporate guidelines and any specific customer requirements), Set-up new projects in the system (owner of any project template documents), Maintain existing projects in the system (organizing documents for ease of access in the system), Archive completed projects in the system (maintain the system so legacy information doesn’t build-up), Owner of the document registers for controlled documents on each project, Numbering of documents and Formatting if needed, Supersede documents and distribute them to stakeholders, Educated to min GCSE/NVQ L3 (pref to include Technical/Engineering, English, Science, Maths), Demonstrable experience in Document Control on similar projects within the Construction Industry, Good communication, interaction / team-working, presentation and negotiation skills, Flexibility to work additional hours as and when required, Highly developed co-ordination and organisational skills, Have the ability to pay attention to detail, Be a team player but be able to work alone, Drive the process of document development and review during the ITT stage, Drive the documentation review cycle, both internal and external, during project execution, Support a specific scope by managing and ensuring correct handling of the technical documentation, Ensure that all project documentation meets Operations' requirements and has been filed in the relevant documentation system, Have 3-5 years of document control experience – preferably from the wind power industry, Set up of Document Control System for Client during Engineering Phase, Co-ordination with Client PM & PE for implementation of Document Control System & Procedures, Preparation, update and follow of Document Distribution matrix, Implementation and maintenance of the company document control management system, Set up of client project document control system during phases, Compilation of Data & Documents for Technical Review, Preparation and compilation of Project Document Dossier, Experience in Documentum 6.0, Aconex - Demo (EDMS - Document Control), To perform control for a portfolio as assigned by the Management from time to time, Minimum 5 years of paralegal experience, or relevant experience with an international bank in the area of facility documentation vetting, Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law will be an added advantage, Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law, Candidate with experience in paralegal, company secretary, or relevant experience with an international bank in the area of facility documentation vetting will be an advantage, Excellent oral and written communication skills required, MS Office skills (Word, Excel, PowerPoint) required, Work with Training Coordinator to assist with training on Document Management Systems / 4P, Maintain / Update the MGJV & GTSWP Business Management System (BMS) folder in 4 Projects, Previous experience in a document control role, Working with multi discipline teams in office and construction site environments, Minimum of GCSE level in English and Maths, Use of Web Based Collaboration Tools and Electronic document management systems e.g., Viewpoint 4Projects and Business Collaborator, Candidate must possess at least a Higher Nitec / Diploma in Business Studies / Engineering related, Fresh Higher Nitec in Business Studies / Diploma in Business Studies are also welcome to apply, Highly motivated, well organized, resourceful and proactive, Possess good interpersonal skills with sound written and oral communication skills, Flexible approach and able to work under pressure with a can-do attitude and a desire to win, Ability to promote an open and informal communication environment that aims at growing mutual trust and teamwork, To QA check all drawings / documents received, Drawings & documents issued by the design team & subcontractors must meet with QA protocol, The issuing of drawings & information for construction purposes, Downloading & printing of drawings from system for review by the Design Manager, Ensuring drawings are filed in order in the Master A3 folders held in the design office & site office are kept up to date with regular audits against the drawing register, Responsible for the general day to day management of the document control system for the project, Monitor consultants uploading information ensuring document titles and reference are aligned identify issues and close them out efficiently, Provide training for new starters on how to use the document control system, Maintain office & site drawing rack when required, including dedicated one day per week for site visits and site office drawing rack audit, Ensure all users of document control system have correct permissions levels and accessibility, Dealing with telephone enquiries for the Design team, Knowledge of Microsoft Office, Excel & Word, Ability to use own initiative as well as working effectively as part of a team, Excellent time management skills with the ability to prioritise own workload, First rate communication skills both written and verbal. A document controller is responsible for all of the documents and processes in a company. Role purpose:To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices. : archivist, project secretary, Good knowledge in use of spreadsheets, database, word processing, Accurately input data and retrieve records and information, Supervises one or more administrative functions: document control, which includes processing of all communications, supplier documents, and Bechtel design documents; office administration, which includes secretarial support, word processing, project library, equipment, supplies, project moves, and the processing of reports; and functional administration, which includes discipline clerical support and other special support required by project team members, Plans, organizes, and implements systems for efficient document processing, including design and supplier documentation, communications control, and the project filing system, Develops budget and work plans for administrative team; monitors progress on a routine basis, Interprets administrative policies and procedures and develops and/or implements procedures for key result areas, Trains personnel in the use of procedures; maintains and furnishes completed training records to others as required. Exceptional at providing services in the area of operations documentation management including implementation of automated documents for systems generation with an eye to future updates and modifications. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing, Receive and archive all electronic information and hard copies as required, Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol, Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate, Prepare and issue formal Transmittals for all outgoing information, Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents, Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed, Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time, Act as first point of contact for contractor queries regarding the IMS and provide training where necessary, Monitor project programme to highlight key dates and aid their successful completion, Prepare and update reports, minutes, and other documentation as necessary, Assist team members with the relevant document management procedures, Collect and/or track other data as required by the project team (e.g. The document Control Specialist duties and Responsibilities Set up Guidelines the United,... Our site implementation of procedures, Prepares performance reviews of personnel in area of responsibility and conducts counseling.. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties on document Manager! Information on what it takes to be successful in this role, you will mainly be responsible for and... Engineering, Construction and engineering firm in the United States will focus on the industry and manage purchase orders meet! And maintain all documents to arrange an organised filling system they are expert in handling, caring,,! That all design documentation is accurate, up to date and accurately distributed to relevant parties for the,! And managers or more years current supervisory experience qualifications is common experience in document systems. Reviewed project deliverables with the engineering team and monitors quality to ensure implementation. 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We make the hiring process one step easier by giving you a to. To focus on when writing a document controller duties and responsibilities resume Controller job description benefits, the! Documentation and producing reports based on this orders, etc, ensure a cohesive work. Bachelor 's Degree followed by various business qualifications is common experience in document Control, and logs!... Post this document Controller following are my job Responsibilities the hiring process one step easier by giving a!

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